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Article I – Name

This organization is known as the Draper Park Middle School Community Council, also referred to in this document and in the community as Draper Park SCC, SCC, and School Community Council.

Article II – Laws

This organization functions under the following laws and statutes:

Section 1. Utah State Law

Section 2. Canyons School District Policy

Article III: Operations

Section 1. Elections for SCC representatives shall be held prior to the September meeting. The names and contact information of all voting SCC members shall be posted on the school website.

  1. Notification of available SCC parent member seats, election dates and procedure for declaring candidacy for the SCC shall be given with the Draper Park registration information listed on the school website and posted in the main office.
  2. Employee elections shall be held in employee meetings at the beginning of the school year.
  3. If there are more candidates than available seats, two alternates shall be selected from the remaining candidates in the order of the number of votes received. They shall be appointed as voting members of the council if a seat is vacated prior to the next election.

Section 2. Membership: The number of School Community Council members shall be limited to 15 total members with 9 parent members and up to 6 employee members.

Section 3. Members, parent and employee, are expected to attend all meetings.

  1. If for some reason a member cannot attend, they are required to notify the chairman ahead of time to be excused.
  2. If an SCC member misses three meetings in a given school year, they may be invited to resign as a voting member of the committee and the respective group (parent or employee) may appoint a replacement from the alternates selected during the election.
  3. If no alternate is available to serve, and it is determined that the seat needs to be filled, the SCC may seek out parents or school employees to be appointed.

Section 4. A quorum is defined as a majority with the stipulation that the majority must follow the legal composition of the council and have, at minimum, two more parent members than employee members present to vote.

Section 5. The Draper Park School Community Council shall meet monthly with the exception of  June, July and August.

  1. Meetings may be cancelled or added only on the approval of a majority vote of the council members.
  2. Meeting dates for the year shall be set at the September SCC meeting and published on the school website.

Section 6. The School Community Council may not hold closed meetings. The meetings must be always open to the public.

  1. Notification of the meeting and its agenda shall be posted on the school website.
  2. Electronic meetings shall comply with state law and district policy and be publicly noted on the school website.
  3. An anchor location shall be announced on the school website for both physical and electronic meetings.
  4. Meeting minutes shall be posted on the school website for the current school year and archived according to state law.

Section 7. Subcommittees may be established or dissolved by a majority vote of the council.

  1. Each subcommittee shall be chaired by at least one elected SCC member, who shall report monthly on the committee’s progress.
  2. SCC members may serve on multiple subcommittees.
  3. Additional community members, both employee and parent, that are not elected SCC members may serve on any subcommittee.

Section 8. All meetings shall be conducted by the SCC Chair and follow the guidelines listed below:

  1. Meetings must begin on time, use time wisely and stay focused on the agenda.
  2. A speaker must be recognized by the Chair before addressing the group.
  3. Members and guests must come prepared to participate and avoid side conversations during the meeting.
  4. Respect for others in verbal and non-verbal communication must be shown at all times.
  5. Attendees must avoid disruptions by silencing cell phones and taking necessary calls or conversations out of the room during the meeting.
  6. Actions of the SCC requiring a vote shall be conducted according to parliamentary procedures. Motions must be made and seconded only by voting members and, following discussion, the council members shall vote. In votes that are too close to call through a verbal vote, a roll call vote shall be taken.

Section 9. Officers shall be elected by the SCC at the September meeting each school year. The current Chair and Vice Chair shall serve through the summer months, assist the Principal with SCC elections, conduct the September meeting, and assist the new leadership in the transition, even if they no longer have a student at Draper Park Middle School.

  1. Leadership positions include:
  2. Principal: Works with the Chair and Vice Chair to create and post meeting

agendas and provides support information for the duties of the SCC. The principal is responsible to see that the council receives annual training and the statutes governing school community councils as required by law.

  1. Chair: Conduct the meetings, with the Principal create and post the meeting agendas and other duties as outlined in Canyons District policy.

iii. Vice Chair: works with the Chair and conducts the meeting in the case of the Chair’s absence. A Vice Chair is selected from either the parent or school employee group.

  1. Positions invited by the Chair include:
  2. Secretary (optional, but recommended): take notes and create the minutes of the meeting for approval by the SCC. The secretary may be an SCC member or ex-officio without voice or vote.
  3. PTSA Liaison (optional, but recommended): May be an elected parent member of the Council or an ex-officio non-voting member.

iii. Guests may share appropriate input on subjects that fall under the School Community Council purview. A patron may bring a topic to the SCC by contacting the Chair at least one week prior to the scheduled meeting and asking to be added to the agenda. The SCC may invite any person/group to make a presentation on issues pertinent to the role of the SCC. The SCC may vote to limit the amount of time given to any topic or speaker.

Section 10.  The items that are appropriate for discussion by School Community Councils include, but are not limited to:

  1. Teacher and Student Success Plan.
  2. Assistance in the development of the Staff Professional Development Plan.
  3. School LAND Trust Plan.
  4. Provide direction to determine the greatest academic need of the school for LAND Trust Plan expenditures.
  5. School Safety Plan.
  6. Digital Citizenship Plan.
  7. Positive Behavior Plan.
  8. School climate.
  9. Advise and make recommendations regarding school programs and issues relating to the community environment for students.
  10. Parent/School communication and involvement.

Section 11.  Items not to be discussed by the School Community Council include:

  1. Any personnel issues
  2. Individual student information

Section 12. These bylaws shall only be amended by a majority vote of the School Community Council.

Section 13. These Bylaws shall be posted on the SCC page of the school website. Each SCC member shall read and agree to abide by the Bylaws as signified on their declaration of candidacy and at the beginning of each school year.

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